The dealership back office, finally paperless
The back office runs on Statements of Account — the AR statements that go out at month-end — plus invoices and receipts, documents that almost always end up emailed to a customer or vendor. PrintSent makes each one appear as a branded PDF in your secure portal the moment it's printed, with security controls built for sensitive financial documents.
Statement of Account
June 2026
Printing just to send it
Month-end means statements going out to every account. A customer calls for a copy of a receipt. A vendor needs a Statement of Account. Each one gets printed, scanned, and emailed — a slow, manual cycle repeated hundreds of times a month.
Financial documents are also the most sensitive ones in the building. Leaving them sitting in a printer tray, or emailing scans without controls, is exactly the kind of exposure a dealership wants to avoid.
print → walk → scan → email
What your back office gets
Everything the back office prints appears in your secure portal the moment it leaves Dealertrack — ready to view, email, or download.
Statements ready in your portal
Statements of Account — the AR statements that go out at month-end — appear as branded PDFs to view, email, or download, turning statement runs into a few clicks.
Send a copy without reprinting
The receipt or invoice is in your portal the moment it prints, so getting a copy to a customer or vendor takes seconds — no walking to the printer, no scanning. For older copies, reprint from Dealertrack and it lands in your portal again.
Security built for sensitive documents
Documents are encrypted in transit, sensitive ones can be sent as secure download links, and no customer personal information appears in email subjects or body text.
Delivered, not left lying around
Statements, invoices, and receipts appear in your portal the moment they print — view, email, or download them where they need to go. The list clears itself automatically, so sensitive financial paperwork never accumulates here or in a printer tray.
Email every vendor their statement — in seconds
Each month your Statement of Account run produces one giant PDF with every vendor's statement inside it. The old way: print all of it, sort it by account, fold, stuff, stamp, and mail — or print it just to scan and email each statement back out, one at a time.
Statement Sender does it for you. Upload the PrintSent Statement of Account PDF and it reads the document, groups the pages by account, and builds an individual statement for each vendor. It matches every vendor to the email on file, shows you one clean preview, and emails each vendor their own statement in seconds — sent from a secure PrintSent address with the reply-to set to you, so vendor replies come straight back.
Upload the PDF
Drag in the Statement of Account PDF that PrintSent produced. It's read and split into one statement per vendor, page-perfect.
Review & match
Each vendor is matched to its saved email address. Add or edit addresses inline and preview exactly what will send — duplicates are merged so a vendor with one email gets one email.
Send
One click emails every vendor their statement. Anyone without an address on file is bundled into a single mailing PDF you can print, so nothing is missed.
What's included
- Automatic splitting — one PDF becomes one clean statement per vendor
- Saved address book — email and CC per vendor, remembered for next month
- One-click preview — exact count and message shown before anything sends
- Replies to you — sent from a PrintSent address, reply-to set to the sender
- Bounce worklist — bad addresses surface with a one-click fix
- Reusable template — set your subject and message once
- Mailing fallback — a single combined PDF for vendors you still mail
- No duplicate sends — already-sent statements are skipped by default
How PrintSent solves it
Dealertrack
Staff click Print exactly as they do today.
PrintSent device
Captures the full print stream and converts it to a branded PDF.
Ready in your portal
The secure PDF appears instantly in your shared web portal — view it, email it to yourself or others, or download it, all from one place.
PrintSent appears as a fully compliant printer on your Dealertrack network, so the back office prints the way it always has — no workflow changes.
Each printed document is captured with full formatting, converted to a PDF that appears in your portal instantly — view, download, or auto-route to the inbox you configure — with no customer personal information in the email subject or body.
For the most sensitive documents, PrintSent can deliver a secure download link instead of an email attachment, keeping financial documents protected end to end.
Documents captured
What happens the moment you hit Print
No upload step, no scanner, no waiting. The job is captured straight off the print stream and turned into a secure, branded PDF in seconds — waiting in your portal to view, email, or download, and routed automatically if you want.
- Captured instantly. The print job is intercepted the moment it leaves Dealertrack — nothing ever hits paper.
- Converted to a branded PDF. Layout, totals, and letterhead preserved exactly as they'd appear on the printed page.
- Encrypted end to end. Every document is secured in transit and at rest — built with FTC Safeguards in mind.
- Ready & logged. It appears in your portal instantly — view, email, or download — with a full audit trail of who did what.
Accounting & Finance questions
Ready to go paperless?
Tell us about your dealership and we will get you set up. We'll show you exactly how PrintSent fits your workflow.